• Part of
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    Dept of Population Health Science and Policy Levy Library Graduate School of Biomedical Sciences

    Levy Library Press is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, Levy Library Press is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to Levy Library Press and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

    More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

    Privacy Policy

    We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

    What type of personal data do we handle?

    There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

    The minimum personal data that are stored are:

    Optionally, the user can provide:

    The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

    What do we to keep that data secure?

    We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

    How do we use the data?

    Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

    How we collect and use your data

    1. When using the website

    1.1 what data we collect

    1.2 why we collect the data

    1.3 what we do (and don’t do) with the data

    1.4 what to do if you want to get a copy of your data, or want your data to be removed

    2. When registering as an author, and submitting an article or book

    2.1 what data we collect

    2.2 why we collect the data

    2.3 what we do (and don’t do) with the data

    2.4 why we store the data

    2.5 what to do if you want to get a copy of your data, or want your data to be removed

    3. When registering as a reviewer

    3.1 what data we collect

    3.2 why we collect the data

    3.3 what we do (and don’t do) with the data

    3.4 what to do if you want to get a copy of your data, or want your data to be removed

    4. when being registered as a co-author

    4.1 what data we collect

    4.2 why we collect the data

    4.3 what we do (and don’t do) with the data

    4.5 what to do if you want to get a copy of your data, or want your data to be removed

    5. when signing-up to receive newsletters

    5.1 what data we collect

    5.2 why we collect and store the data, and for how long

    5.3 what we do (and don’t do) with the data

    5.4 what to do if you want to get a copy of your data or want your data to be removed

    Notification about change of ownership or control of data

    We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

     

    (Updated: 18 May 2018)